SUFFOLK UNIVERSITY LAW SCHOOL VENDOR POLICY – MARKETING TO STUDENTS 

This policy sets forth the rules of Suffolk University’s Law School with which all vendors, including but not limited to bar review programs, course review programs, publishers and other vendors (hereinafter referred to as “Vendors”) must comply.  All sales, solicitation and marketing activities (“Soliciting Activities”) must comply with these rules.

Vendors at Suffolk University Law School are only permitted to engage in Soliciting Activities within the Law School’s facilities in accordance with this policy.  Suffolk University Law School reserves the right to deny Vendors access to the Law School’s facilities at any time. The Law School also reserves the right to change this policy at any time, with or without advance notice to Vendors.

1.    Except as provided in Paragraphs 3 and 5, Vendors are not permitted to engage in Soliciting Activities during class hours or immediately preceding or following class hours.  These restrictions apply to students affiliated with the Vendors who engage in Soliciting Activities, such as making classroom announcements regarding Vendor products, services or programs.  Vendors are strictly prohibited from engaging in any type of harassing behavior towards students or other members of the Law School community.

2.    No flyers, posters or other marketing materials may be posted or placed within the Law School’s facilities, except in accordance with the instructions set forth in paragraph 3 below. For example, Vendors may not leave sales materials in classrooms, common areas or on the racks located outside of the elevators or stairs, which are reserved exclusively for Law School publications.

3.    Vendors may reserve a classroom for a period of one hour between 9:00 a.m. and 4:00 p.m. to provide information to day students, and between 4:00 p.m. and 6:00 p.m. to provide information to evening students. Only classrooms may be reserved for this purpose and all applicable law school policies (such as the Food and Drink Policy) apply to classroom use. The classroom may be reserved only once during each academic semester for day students and only once during each academic semester for evening students.  The reservation for the day does not have to be on the same calendar date as the reservation for the evening.  Reservations must be made through the Community Planning & Scheduling Office.  Classroom space will not be available during the three weeks leading to the examination period.

4.    The Suffolk University Law Library may, in its sole discretion, allow vendors of legal research products to use space within the library to conduct training programs for students.  Vendors of legal research products are otherwise required to comply with these rules.

5.    Vendors may maintain table hours in the fourth floor common area of the Law School on Wednesdays only from 12:30 p.m. to 8:00 p.m.  For the fall 2012 semester, Vendors may maintain table hours from September 26, 2012 to November 14, 2012. For the spring 2013 semester, Vendors may maintain table hours from February 6, 2013 to April 10, 2013. Table reservations must be made through the Community Planning & Scheduling Office. Though multiple week reservations may be accepted at the discretion of the Community Planning & Scheduling Office, no multiple week reservation will be made for more than one academic semester.

Vendors maintaining tables are limited to reserving one table with two chairs for each day they participate.  The Law School only permits five tables to be used at any one time.  In instances where more than five requests for tables have been approved, sharing of tables will be required.  It is likely that there will be more than five Vendors present on any given Wednesday, so please plan accordingly.  Also, Suffolk University Law School faculty, administration and student organizations maintaining tables shall have priority as to the location of their tables.  In addition, where more than five Vendors have requested table space, Vendors are required to share tables before Law School faculty, administration and student organizations must do so.  

Vendors’ materials, computers and associated cords, etc. must not block, or be obstacles to, normal egress in the tabling area.  

The Law School reserves the right to cancel Vendor tabling on the above-referenced Wednesdays, even after the table has been reserved through the Community Planning & Scheduling Office, if such tabling conflicts with another event(s) held at the Law School.  

6.    All students acting as Vendor Representatives must inform the Community Planning & Scheduling Office of their affiliation in writing.  The Community Planning & Scheduling Office will not permit students to make table reservations and once-a-semester classroom reservations until this requirement has been completed.  Vendors are responsible for informing their student workers of this registration requirement.  

7.    Vendor-related meetings may not be held in any spaces within the Law School, including but not limited to the cafeteria and other common area spaces.

8.    Vendors may publicize the once-a-semester classroom event described in Paragraph 2 with a poster on the fourth floor no more than one week before the scheduled event and may request posting of the event on the Campus Cruiser Calendar. Such posters must be pre-approved by the Dean of Students Office.  Vendors are responsible for providing an easel for the poster.  

The Law School will not send an e-mail (or other communication) to its students regarding tabling or the once-a-semester classroom event, nor will it otherwise describe the activities of, or market for, the Vendors.  For example, the Law School will not include vendor postings in the Dean of Students Newsletter.  Vendors wishing to advertise to the students of Suffolk University Law School are advised to contact the Suffolk University Law School student newspaper; see the newspaper’s website for contact information http://www.law.suffolk.edu/highlights/stuorgs/orgs.cfm    

9.    Any media requirements for tabling or once-a-semester classroom events are the sole responsibility of the Vendors and will not be provided by the Law School.  The use of media, such as video or sound, must not be disruptive to the Law School community.  If the Law School determines that the use of media is interfering with the normal operations of the Law School, the Vendor Representative will be instructed to cease use of the media immediately.   Similarly, if the Law School determines that a Vendor Representative is otherwise disrupting the normal operations of the Law School or is otherwise not complying with these Rules, the Law School will instruct the Vendor Representative that it must vacate the premises.

10.    No Vendor may enter into a written agreement with a student organization without the involvement and advance approval of the Dean of Students Office.  No student has the authority to contractually bind a student organization or Suffolk University.  

11.    Vendors may not use Law School space to store their materials.  

12.    Suffolk University is not responsible for Vendor property, including but not limited to flyers, samples, course materials, posters, easels, laptops, or valuables.

13.    All Vendors, including students acting as Vendor Representatives, are required to observe these rules. Decisions regarding the application of these rules will be made at the sole discretion of Suffolk University Law School.